Remuneration Cap Regulations Privacy Notice
1. The purpose and scope of this Privacy Notice
This Privacy Notice describes how Premier Women’s Rugby Limited (“PWR” or “we” or “us”) may process personal data in order to carry out its regulatory functions under the Salary Regulations (“Regulations”) (available at PWR Remuneration Cap Regulations | Rugby Football Union).
This Privacy Notice will apply to you if you are an individual who is a Participant (i.e. a Player, or Player Agent) or a Connected Party as defined under the Regulations.
You may have certain rights in relation to personal data we hold about you, as further described in section 5 below.
Capitalised terms which are not defined in this Privacy Notice have the meanings given to them in the Regulations.
If relevant, please also see our Club players, coaches and staff Privacy Notice for further information about how we process your personal data.
2. What personal data do we collect?
We may collect personal data relating to you when you or your Club provides any personal data to us in relation to the Regulations, including during interviews and when you complete a declaration or certification as required under the Regulations.
It is mandatory to provide certain information under the Regulations where requested or required to do so. Failure to provide this information could result in investigations or sanctions in accordance with the Regulations.
The personal data we collect may include:
- Personal information: including name, date of birth, and Club;
- Residential / property information: including addresses, ownership details and details of any payments made in respect of those properties;
- Remuneration: including salary, image rights payments, and other income/benefits;
- Sponsorship: including details of remuneration;
- Your role: details regarding your role or status as a Participant or Connected Party; and
- Any other personal data: that you or your Club provides in relation to the Regulations.
We have certain monitoring and compliance powers under the Regulations, compelling you to disclose specific information in certain circumstances, including Relevant Records in connection with our oversight and enforcement of the Regulations, which may include personal data. This may include information from electronic devices as set out under the Regulations.
As well as receiving the personal data listed above from you or your Club, we may also receive personal data relating to you from other connected third parties, including other Participants and from third party professional rugby governing bodies and tournament organisers, in order to verify or supplement personal data you provide, to ensure we are able to carry out our regulatory oversight in accordance with the Regulations.
3. How do we use this personal data, and what is our legal basis for this use?
We use this personal data in order to conduct our regulatory functions and pursue our legitimate interests in operating and complying with the Regulations. The processing of personal data is necessary to assess conduct against the Regulations, maintain intelligence and take any enforcement action as required under the Regulations, in order to maintain the integrity of the sport.
We may also use this personal data for purposes required by law, including in response to requests by law enforcement or other governmental authorities as part of an investigation.
In certain scenarios, we may process “special category” data (i.e. sensitive data) in order to carry out our regulatory functions under the Regulations. Our additional lawful basis for any such processing is that it is necessary for the substantial public interest in protecting the integrity of the sport.
4. Do we share this personal data?
We may share your personal data with certain third parties in order to carry out our regulatory functions under the Regulations, including where required to verify information provided, or to assist with regulatory oversight. This may include sharing personal data with the appoint Remuneration Cap auditors, the PWR Remuneration Disputes Committee and appointed Panel pursuant to the Regulations or our IT and/or system administration service providers, the police, HM Revenue and Customs, regulators and other similar authorities (who require reporting of such activities in certain circumstances) and our professional advisors.
We may also share your personal data with certain third party professional rugby governing bodies and tournament organisers, to assist with the regulatory oversight of their equivalent regulations related to player salaries.
We do not envisage transferring your personal data outside the UK or the EEA. However, if we do, we will ensure we implement appropriate safeguards to such personal data in compliance with applicable data protection law. We can provide copies of these safeguards if applicable on request, at the details in the “Contact us” section below.
We will maintain the confidentiality of any personal data we receive from you in accordance with the Regulations.
5. What are your rights in relation to your personal data?
You may have certain rights under data protection law in relation to personal data we hold about you in connection with the Regulations:
- You have the right to ask us for a copy of personal data we hold about you, and to correct your personal data.
- You may also have a right to request that we delete or restrict processing of your personal data, or to object to our processing in certain circumstances.
Your rights are not absolute, and may be limited under data protection law, for example if you ask us to delete information which we require for the establishment, exercise or defence of legal claims, or which we are required to keep under applicable law.
To exercise your rights, you can contact us using the details in the “Contact us” section below.
6. How long do we keep this personal data?
We retain Relevant Records under the Regulations for as long as we have a legal basis to do so, including for such period as is required to carry out our regulatory functions under the Regulations, or to investigate or defend against potential legal claims.
7. Contact us
For the purposes of this Privacy Notice the data controller is Premier Women’s Rugby Limited, whose offices are at Premier Women’s Rugby Limited, 25 EP, 25 Eccleston Yards, London, SW1W 9NF.
If you have questions or concerns regarding the way in which your personal data is used, please contact us at [email protected].
You have the right to make a complaint to the Information Commissioner's Office (ICO) (www.ico.org.uk) about our processing of your personal data.
8. Changes to this Privacy Notice
We may modify or update this Privacy Notice from time to time by posting the amended notice at www.thepwr.com.
Last updated: June 2026
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